How to Create a Mobile Office in 5 Steps

Workplace flexibility is on the rise as more organizations experience the productivity advantages of mobile work. If your company hasn’t adopted a mobile work strategy yet, then you’re moving slower than your competitors. As a leader or business owner, you need to seriously consider adopting policies and cloud-based technology that will enable your team to work from anywhere on any device – including smartphones and tablets.

Of course, enabling mobility means you need convenient, secure and reliable tools that provide remote access, video conferencing and IT remote support. In other words, you need a mobile office.

Step 1: Equip yourself with the right hardware

Cordless laptops, tablets and mobile devices free employees from their office desks. Look for powerful hardware with quality reviews for durability. You should also look for technology that is compatible with your company standards or software and programs.

Step 2: Make sure you have an Internet connection

Working disconnected from the Internet means fewer interruptions from emails or instant messages. However, with the right cloud software, the Internet allows you to collaborate with others and continue business interactions from anywhere.

When you’re out of Wi-fi range: Talk to your mobile phone provider about Internet tethering plans. Tethering allows your mobile phone to transfer Internet connectivity to your computer or laptop with a USB cord.

Step 3: Have reliable audio and a durable headset

Since you’re working at a distance, clear audio is essential to getting your message across. Look for a durable headset that has a USB adaptor. Equally, having a headset with an adaptor to a landline is a good backup. Caution: if you have low Internet bandwidth, audio through VoIP (that is, through your computer’s mic and speakers) might be choppy; be prepared to use a phone for audio instead.

Step 4: Equip yourself with the right cloud software

Remote workers need to have simple ways to access their office files and applications, collaborate with co-workers and clients, and get IT support on the go. Look for tools and mobile applications that are easy to use, enable secure connections and that work on multiple platforms.

For example, Citrix GoToMyPC has mobile apps for iPad and iPhone, available on the App Store, and apps for Android phones and tablets available on Google Play.

Step 5: Have a plan B

Almost every remote worker has been there. You’re in the middle of an online business meeting and your Internet connection goes down. Or your audio connection gets fuzzy. Or your power goes out. Mobile offices need a business continuity plan just like brick and mortar offices do.

Here are some useful backups to help you be ready for anything:

  • Internet: As mentioned in Step 2, when you don’t have an Internet connection, you can tether your smartphone to your laptop or tablet with a USB cord. Also, it’s a good idea to get to know where all the good Wi-fi hotspots are in your locale.
  • Audio: If you usually depend on VoIP, plan to have a cell phone or landline phone available, and keep the dial-in conference number handy. Likewise, if you usually depend on your phone connection, keep a headset around in case you ever need to get audio through your computer.
  • Power: In some cases, you can keep going if you have good batteries and tethered Internet. But if you’re sitting in the dark, then what? Try to plan for a secondary work location – preferably one across town that doesn’t depend on the same power source.

As more companies adopt mobile work strategies, finding cloud-based solutions that allow for anytime, anywhere work should be top of mind. Cloud-based tools propel productivity and empower workers to produce results outside the boundaries of location.

Citrix GoTo cloud-based solutions (GoToMeeting, GoToAssist, GoToMyPC, ShareFile and Podio) make it easy to create a mobile office, allowing work to take place with anyone – anytime, anywhere.

For more information about building a mobile office or Citrix GoTo cloud services, please visit
http://news.citrixonline.com/resources.

 

Photo credit: pejrm